It’s good to go paperless. In this age and age, it’s actually the way to go. Since it’s so easy to digitize files these days, it makes a lot of sense to go paperless. Just think of all the physical space you could save. You wouldn’t have to keep copies of old files in old filing cabinets that take up so much physical space.
Going paperless means getting rid of the clutter. No, it doesn’t necessarily mean that you’re going to throw everything away. You’d have to digitize all your files first to store in a virtual space. Once you’ve done that, then maybe you could throw away the clutter. It’s really up to you but you would have to be very careful.
An important follow-up to scanning is getting rid of any paper to reduce the chance of identity theft, which saw increased fraud reports in 2018, according to Federal Trade Commission findings. Of the 10 shredders we tested, Wirecutter’s favorite can take up to 10 pages at a time. For most people, the cross-cut model works just fine, but if you have particularly sensitive documents, a micro-cut shredder makes it pretty much impossible to put paper back together.
(Via: https://www.nytimes.com/2019/04/09/smarter-living/wirecutter/go-paperless-home-office-taxes.html)
You really have to be careful when throwing out old documents. Make sure they're shredded pretty well. If not, the information of the documents might be misused.
A good example of documents that you could digitize are your tax records. Your tax records over the years probably make up most of the clutter that you can’t seem to get rid of. If you really want to go paperless, you could start digitizing your tax records.
If your tax seasons have involved too much paper wrangling, consider throwing out your file cabinets and going paperless. Everything you have to track for the IRS you can also keep digitally.
(Via: https://www.nytimes.com/2019/04/09/smarter-living/wirecutter/go-paperless-home-office-taxes.html)
It takes a lot of work to digitize files. Imagine scanning every single file you’ve kept over the years. Nonetheless, you always have to keep in mind that you have to scan all your tax documents properly.
Gil Charney, director at the Tax Institute at H&R Block, said, “The IRS will accept electronic digital versions of documents provided that the documents are retrievable and legible, so a poorly scanned document is not going to suffice if important elements of that document are not readable.”
(Via: https://www.nytimes.com/2019/04/09/smarter-living/wirecutter/go-paperless-home-office-taxes.html)
You could always rely on an app to make scanning easy for you. However, you have to consider the fact that your tax documents are highly confidential. It contains sensitive personal information. You really wouldn’t want it to be compromised, would you?
But considering the sensitive information you capture for tax season, it’s important to choose a service that doesn’t put your documents at risk.
(Via: https://www.nytimes.com/2019/04/09/smarter-living/wirecutter/go-paperless-home-office-taxes.html)
Your important files could always be backed up to the cloud but you would really have to pay for it to add a layer of security. Cloud backup services that are free of charge might just compromise the sensitive information you have on your files. Choose a paid cloud backup service to protect your files.
You shouldn’t just rely on the cloud for storage and backup. Never keep all your files in just one place.
Just make sure to back up your documents in more than one place. Ransomware can hold computer files hostage. Outages can make cloud drives inaccessible. If you have two forms of storage, one can act as a fail-safe for the other. We recommend backing up your documents in the cloud and on a hard drive.
(Via: https://www.nytimes.com/2019/04/09/smarter-living/wirecutter/go-paperless-home-office-taxes.html)
So even if your files are stored and backed up to the cloud, store and back them up on hard drives as well. It really wouldn’t hurt if you did.
Going paperless means maximizing the cloud and your hard drive to make sure that you can always get back your files. In case the latter fails, you can always seek professional help to get back your data. For example, the experts at https://www.harddrivefailurerecovery.net/ provide https://www.harddrivefailurerecovery.net/free-evaluation/ in case your hard drive gives you trouble. You really wouldn’t have to worry about going paperless.
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